Public Procurement Tendering and Advisory Services

 Our procurement expert provides support with all public procurement matters, including: 

• Finding relevant tender opportunities in your industry from Finnish and international procurement portals
  
  
• Using electronic procurement platforms such as Hilma and Pinkka
  
  
• Setting up free tender alerts, so you receive real-time email notifications when new tenders in your sector are published
  
  
• Preparing competitive and compliant bids
  
  
• Other procurement-related questions, including speaking requests for procurement events

 Tips for entrepreneurs on public procurement: 

1. Take part in market dialogues and respond to requests for information. This gives your business an opportunity to influence future tender requirements.
   
   

2. Create automated alerts in Hilma and Pinkka to stay informed about new opportunities.

   Need help setting them up? Book a free advisory session with our procurement expert.
   
   

3. Consider joining Luotettava Kumppani, which helps companies meet contractor liability requirements and simplifies tender documentation.
   
   

4. Pay close attention to tender deadlines, eligibility and minimum requirements, as well as evaluation criteria. Also make sure you understand the requirements for the product or service you are offering, and submit your bid on time. 
   
   

5. Even newly established businesses—or companies still being formed—can participate in public tenders.
   
   

6. Use Partnerships and Networks - you can also submit bids as a consortium, especially when tenders include turnover or reference requirements.
   
   

7. Build strong customer relationships and provide constructive feedback throughout the contract period.
   
   

8. Take advantage of the free public procurement advisory services offered by Business Joensuu Oy.
   
   

9. Share your new ideas boldly—public sector organizations are also open to innovative B2B sales opportunities.
   
   

10. Stay ahead in business—public procurement evolves as the world changes, and so do opportunities. 

As a supplier, you can use these tools and services:

Pinkka - Track small procurement opportunities in Eastern Finland and create free tender alerts.

Hilma - Find national and EU-level tenders, live procurement opportunities, and market dialogue notices.

Tarjouspalvelu - Submit bids for small, national, and EU procurement opportunities.

Hankintakalenteri - Follow upcoming tenders and previous procurement decisions.

Luotettava Kumppani - Automates contractor liability documentation and simplifies participation in tenders over €5,000.

Publicprocedurement.fi - General guidance and information on public procurement in Finland.

The contracting authority defines its needs and publishes a tender in Hilma or Pinkka.

2. Review the Tender Documents
Check eligibility criteria, requirements, and evaluation methods.

3. Prepare Your Bid
Complete required forms and attachments. Clearly describe quality factors and added value.

4. Submit Your Bid
Submit your offer through the electronic procurement system before the deadline.

5. Evaluation & Award Decision
Offers are scored based on pre-defined criteria.

6. Contract & Delivery
Contract terms are agreed upon and cooperation begins.

7. Feedback & Future Opportunities
Request evaluation feedback and continue monitoring new tender opportunities.

 Tip: Start with small procurements—they have lighter requirements and offer an easy entry point into public procurement opportunities. 

Public procurement in North Karelia is managed by North Karelia Procurement Services, which handles the procurement process from planning to contract management as part of the City of Joensuu group.

Regional public tenders can be found in:

• Hilma – national and EU-level tenders
• Pinkka – small procurements in Eastern Finland

Eastern Finland includes North Karelia, South Karelia, South Savo, Kainuu, and North Savo.

Business Joensuu’s procurement expert Joni Kettunen is ready to help with all procurement questions. Call or book a meeting directly.